Notice of Race 2004

1. ORGANIZING AUTHORITY

The Ministry of Aegean and Island Policy in co-operation with the Hellenic Yachting Federation / Hellenic Offshore Committee (H.Y.F / H.O.C.) and, for 2004, the following Clubs: Nautical Club of Andros, the Offshore Racing Club of Lesvos, Nautical Club of Chios, Nautical Club of Samos, Aegean Athletic Club and Offshore Racing Club of Rhodes and the Aegean Athletic Club are organizing the Sailing Race for offshore boats "AEGEAN REGATTA", which will be held 4 – 11 September 2004 in Aegean Sea, Greece.

2. VENUE

The event will be sailed on the waters of the Central and East Aegean Sea

3. SECRETARIAT

3.1. The address of the secretariat of Race Committee Office will be, until the start of the first race:

Hellenic Yachting Federation

Hellenic Offshore Committee

51, Posidonos Ave.

Moshato 183 44, Greece

Tel.: +32 10 9404825

Fax: +32 10 9403113

Email : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

The address of the secretariat of Organizing Authority will be, until the start of the first race

Ministry of Aegean

Department of Cultural Affairs

2, Mikras Asias Ave.

81 100 Mytilene

Tel.: +32 2510 38212, 38312

Fax : +32 2510 42905, 41175

Email : This e-mail address is being protected from spambots. You need JavaScript enabled to view it

3.2. The Secretariat will remain open on working days from 09:00 to 14:00 hrs. local time.

3.3. During the Event there will be Race Offices on location at the finish of each leg. Their address and working hours will be mentioned in the Sailing Instructions.

4. RULES

The event shall be governed by the following publications valid in the regatta dates:

• The Racing Rules of Sailing (RRS) 2001 - 2004.

• The O.R.C. International Measurement System (I.M.S.) Rule.

• The ISAF Special Regulations Governing Offshore Races (2004 – 2005)

The Event is classified Category 3.

VHF channels 16 and 72 are mandatory.

• The I.M.S. Regulations.

• H.O.C. prescriptions for boats measured under I.M.S. & O.R.C.Club

• The International Regulations for Preventing Collisions at Sea.

• This Notice of Race and the Sailing Instructions issued by the Organizing and any amendments there to.

5. EVENT SPONSOR

5.1. Sponsors of the "AEGEAN REGATTA" will be announced later.

6. ADVERTISING

6.1. The "AEGEAN REGATTA" is designated Category C event, in accordance with I.S.A.F. Racing Rules of Sailing 2001 – 2004 Appendix 1, Part II, Art. 20.3.2. (ISAF Advertising Code). Boats that wish to display advertising during the races, must do so in accordance with the above-mentioned rules and their National legislation.

6.2. The R.R.S. Appendix 1 will apply from 07:00 Friday, September 3rd until Sunday, September 12th 2004, 24:00 hours.

6.3. Boats displaying advertising must carry permission issued by their National Authority and should submit a copy of it with the entry form.

7. ELIGIBILITY

7.1. Boats measured under I.M.S.and O.R.C. Club with overall length equal to, or greater than 7.00 m., are eligible to enter the event.

7.2. There is no entry fee

8. ENTRIES

8.1. Entries shall be lodged to the H.O.C. Secretariat not later than Monday, August 30th 2004, 14:00 hours.

8.2. Entries shall be made on the enclosed Entry Form.

8.3. A copy of a valid Measurement Certificate Entries shall accompany each entry.

8.4. The Organizing Authority reserves the right to accept entries after the entry time limit.

9. PROGRAM – SOCIAL EVENTS – SCHEDULE OF RACES

9.1. The "AEGEAN REGATTA" will consist of a series of 6 races for IMS boats and 5 races for the ORC-Club boats.

9.2. The program is as follows:

Monday, August 30th 2004

at 14:00: Time limit for entries.

Saturday, September 4th 2004

from 10:00 to 19:00 Chora, Andros: Measurement and inspection day

At 19:00: Skippers' Meeting.

At 20:00: Opening ceremony

At 21:00: Welcome reception

Sunday, September 5th, 2004

1st Race: Andros - Chios

Start: from Chora Andros, at 10:00 hrs.

Course: Andros - Chios

Distance: 70 N.M.

Monday, September 6th, 2004

At 20:30: Social events and Prize giving ceremony of the 1st race

Tuesday, September 7th, 2004

2nd Race: Chios - Samos

Start: from Chios, at 10:00 hrs.

Course: Chios - Pythagorion

Distance: 67 N.M.

Wednesday, September 8th 2004

At 20:30: Social events and Prize giving ceremony of 2nd race

Thursday, September 9th, 2004

3rd Race: Samos - Lipsoi

Start: from Pythagorion, at 10:00.

Course: Pythagorion - Lipsoi

Distance: 30 N.M.

Friday, September 10th , 2004

4th Race: Inshore Race (for ORC-Club boats)

Start: from waters outside Lipsoi, at 10:00.

Course & Distance :will be announced in Sailing Instructions

4th & 5th Race: Windward – Leeward Races (for I.M.S boats),

Start: from waters outside Lipsoi, at 10:10.

Course : Windward - Leeward

Distance: 6 N.M. each

At 20:30: Social events and Prize giving ceremony.

Saturday, September 11th, 2004

5th/6th Race: Lipsoi - Patmos

Start: from Lipsoi, at 10:00.

Course: Lipsoi - Patmos

Distance: 16 N.M.

At 20:30: Social events and Prize giving ceremony.

10. SUBDIVISION OF CLASSES

The Race Committee will merge the classes in accordance with the relative rules. The list of the subdivision of classes will be available at the Skippers' Meeting.

11. TIME CORRECTION SYSTEM

"Performance Curve Scoring" will apply for I.M.S. boats. If data cannot be collected due to extreme weather conditions, the "Performance Line Scoring" will apply.

"Performance Line Scoring" will apply for O.R.C. Club boats.

12. SCORING

12.1 The "Low Point" scoring system will apply. (RRS Appendix A4)

12.2. The winners of the "AEGEAN REGATTA" will be designated by the total of their points on all races.

12.3. Details about ties will be included in the Sailing Instructions.

13. SAILING INSTRUCTIONS

The Sailing Instructions will be available to competitors at the Skippers' Meeting.

14. MEASUREMENT CHECKS AND INSPECTIONS

14.1 Random measurement checks and inspections will be carried out at any time in accordance with H.O.C. Regulations, Art. 30.

14.2. All boats shall be made available to the Measurement Committee for random measurement checks and inspections, on Saturday 4th 2004 from 10:00 to 19:00 hrs.

14.3. The Race Committee reserves the right of inspecting any boat without prior notice before or after each race.

14.4. Each boat must hold a copy of her Measurement Certificate accompanied with her Accommodation Certificate.

14.5. The person in charge of a boat must submit to the Committee a signed inventory of the sails existing on board, before the beginning of the inspection.

14.6 Boats are allowed to use only sails that have been officially measured.

14.7. All persons in charge or boat-owners must be aware that according to R.R.S. 78.1, they are responsible that the boat is kept according to the Class rules.

15. CREW LIST

15.1. The person in charge of each participating boat must submit a crew list with the full names of all persons aboard, till Saturday, 4 September 2004, 20:00 hours.

15.2. Changes in the crew composition are permitted, provided that the Race Committee is advised in writing, on the specific form available by the Secretariat, not later than one hour before the start of each race. In this case the new crew weight will be checked.

15.3. For safety and responsibility reasons concerning the person in charge of a boat and the Race Committee, the identification of a wrong or inadequate crew list may disqualify the boat in this race.

16. LIABILITY

Competitors participate in the "AEGEAN REGATTA" entirely at their own risk.

Attention is drawn to RRS 4 "Decision to Race".

The organizing authority will not accept any liability for personal or material damage, injury or death sustained in conjunction with or prior to, during or after the "AEGEAN REGATTA"

17. SKIPPERS' MEETING

Skippers' Meeting will be held at Chora, Andros, on Saturday, September 4th 2004, at 20:00. The location will be announced in due time.

18. TROPHIES AND PRIZES

18.1. Boats measured under I.M.S.:

Prizes will be awarded to the 1st, 2nd and 3rd overall winner and also to the winners of each group of classes, according to the number of entries.

18.2. Boats measured under O.R.C. Club:

Prizes will be awarded to the 1st, 2nd and 3rd overall winner and also to the winners of each group of classes, according to the number of entries.

18.3. Prizes will be awarded to the first winner of each group of classes (I.M.S. and O.R.C. Club), for each individual race.

18.4. A diploma will be awarded to all crewmembers of the participating boats.

19. PRIZE GIVING CEREMONY

The prize giving ceremony to the winners of "AEGEAN REGATTA" will be held on Saturday, September 11 th 2004, 20:30 hrs at Patmos.

20. CHARTS AND PUBLICATIONS

20.1. The following charts are recommended: 4,33,333,422,421/7,422/4,422/7,340/1,334/42

(Numbering according to Hellenic Navy Hydrographic Service)

21. SPONSORSHIPS

The Ministry of Aegean will support Groups of Participants in Aegean Regatta 2004 by sharing an ammount of 50.000 € to all the approved participations.